SKARP Agency Finance
From Cost Chaos to Financial Clarity.
Your port call isn't profitable until the books are closed. SKARP Agency Finance is the dedicated financial command center that turns the most chaotic part of your operation—disbursements, invoicing, and reporting—into a controlled, automated, and transparent process.
Built as the natural companion to the SKARP Portcall Management System, it ensures every operational cost seamlessly becomes a managed financial item, giving you real-time control over your agency's profitability.
Automate Disbursement Accounts, End the Guesswork
Transform your PDA and FDA process from a days-long spreadsheet slog into a matter of hours.
Intelligent Proforma Builder
Generate accurate, detailed Proforma Disbursement Accounts in minutes. Draw from historical port call data, integrated vendor rate cards, and a global port cost database.
One-Click Revenue Generation
Once Vessel sailed, with a single click you can generate all the revenue agency invoices and get them posted to your Ledger.They are matched against your proforma thus be part of FDA.
One-Click FDA Creation
The magic of integration. As actual invoices and service confirmations flow in from the SKARP Port Call Management System, they are matched against your proforma. Generate your Final Disbursement Account with a click, highlighting variances for immediate review.
Variance Tracking & Approval
Easily spot and justify cost overruns or savings. Add notes, attach supporting docs, and send a clean, professional FDA to owners for swift approval and payment.
Gain Real-Time Financial Visibility
See the financial health of every port call, client, and vessel the moment costs are incurred.
Live Cost Dashboard
Monitor committed vs. actual spend across all active port calls. No more waiting for the invoice pile at the end of the month.
Profitability Analytics
Drill down into profitability by client, port, agency type, type of call. Identify your most—and least—profitable business at a glance.
Cash Flow Forecasting
Project your agency's cash flow with confidence based on approved PDAs and pending FDAs, enabling smarter financial decisions.
Streamline Invoicing & Reconciliation
Close your books faster and get paid sooner.
Automated Invoice Processing
Capture vendor invoices digitally, match them to the correct port call and service entry, and flag discrepancies instantly. Say goodbye to manual data entry and misplaced paper.
Client Ready Reporting
Generate customized financial statements and reports for your clients that go beyond the FDA. Provide the transparency that builds trust and strengthens partnerships.
Statutory & Internal Reporting
Effortlessly compile all necessary financial data for internal management accounts and any statutory authority reporting requirements.
Seamless Integration is Our Foundation
Finance doesn't exist in a vacuum. SKARP is built as one connected system.
Native Ops-to-Finance Sync
Every cost item logged in the Portcall Management System—pilotage, towage, stevedoring—is pre-coded and flows directly into the finance module. Zero re-entry. Zero disconnect.
Unified General Ledger
Post finalized disbursements directly to your accounting ledger (with optional integration to any accounting platforms you like QuickBooks, Xero, or Oracle).
Complete Audit Trail
Every financial adjustment, approval, and report is logged with a user stamp, creating an ironclad audit trail for internal and external review.
The SKARP Finance Advantage: A Side-by-Side Look
Traditional Agency Finance
- Manual PDA creation in spreadsheets
- Post-call invoice reconciliation nightmare
- Profitability is a quarterly mystery
- Chasing paper invoices and approvals
- Risk of errors in client reporting
With SKARP Agency Finance
- Intelligent, data-driven proformas in minutes
- Real-time cost tracking & auto-matching during ops
- Live profitability dashboards per port call/client
- Digital workflow with clear audit trails
- Automated, accurate, and transparent FDA generation
Built for the Maritime Financial Landscape
Multi-Currency & Complex Tax Handling
Manage port calls across currencies with automated exchange rates and handle local tax regulations seamlessly.
Banking & Cash Payment Tracking
Log and manage all agency cash advances and payments, keeping everything accountable.
Security & Compliance
Role-based financial permissions, SOC 2 compliant data handling, and integrity you can trust.
Ready to Transform Your Agency's Financial Engine?
Stop letting financial administration capsize your profitability.
See a Live Workflow Demo
Watch us turn a complex, multi-service port call into a closed FDA in under 15 minutes.
Calculate Your Potential Savings
Use our simple ROI calculator to see how much time and margin leakage SKARP Finance can recover for your agency.
SKARP Agency Finance. Close your books while the ship is still at sea.