SKARP Port Call Management System
The Central Command for Every Port Call.
Replace chaos with control. SKARP Port Call Management System is the single platform where ship agencies coordinate, execute, and track the entire port call lifecycle—from pre-arrival to departure and accounting.
Built specifically for the intricate demands of ship agency work, SKARP transforms your team from reactive problem-solvers into proactive operations commanders.
End the Communication Chaos
Stop chasing updates across emails, WhatsApp, and phone calls.
Unified Operations
A single, secure workspace for every port call. Invite the stakeholders to a centralized feed for messages, documents, and updates.
Live, Shared Timeline
Visualize the entire port call at a glance. Track critical milestones—Pilot onboard, All Fast, Commenced Discharge—in real time. Everyone sees the same truth, eliminating constant status calls.
Document Vault
Store and version every file—Operational reports, SoF, manifests, invoices—in one searchable location. Grant permissions, track access, and end the "which version is this?" confusion.
Automate Documentation & Compliance
Free your team from repetitive paperwork and regulatory risk.
Smart Form Engine
Enter vessel data once. Auto-populate all required port, customs, and immigration forms. Reduce manual entry by over 80% and cut submission time from hours to minutes.
Port-Specific Rule Sets
Stay ahead with a built-in, updated database of port-specific requirements. Ensure compliance and avoid costly delays or fines from missed submissions.
Automated Reporting
Schedule and send mandatory pre-arrival, arrival, and departure reports directly to stakeholders from the platform.
Gain Real-Time Visibility & Control
See everything, predict delays, and act before they become problems.
Proactive Alerting
Get automated notifications for schedule deviations, document expiry, or missed milestones. Move from firefighting to fire prevention.
Performance Dashboard
Monitor KPIs across all active port calls: average port time, on-time sailing performance, service provider reliability.
Mobile-First Access
Access timelines, documents, and contacts from anywhere—whether you're at the office, the port authority, or the terminal gate.
Seamless Integration & Financial Handoff
SKARP doesn't operate in a silo—it's the heart of your operational data flow.
Direct SKARP Finance Sync
Every operational action with a cost—berthing, pilotage, supplies—flows seamlessly into SKARP Agency Finance for accurate FDA creation.
API Ecosystem
Connect to AIS data providers for live ETAs, Port Community Systems (PCS), and your existing accounting software. SKARP is built to be the connecting layer.
Audit Trail & Liability Shield
A complete, immutable log of every communication, decision, and document update. Protect your agency with undeniable proof of service and notification.
How SKARP Transforms Your Day
The Old Way
- 30+ daily emails/WhatsApp’s per port call
- Manual copying of data into 10+ forms
- Constant phone calls for ETA/status updates
- Last-minute scrambling for documents
- Post-call invoice reconciliation nightmare
- Delayed FDA submissions
With Skarp
- All comms in one threaded, searchable in one place
- One-time data entry, auto-populated everywhere
- Real-time dashboard shared with all stakeholders
- Everything in a secure, accessible digital vault
- Clean cost data pre-synced to finance module
Designed for Your Reality
SKARP is engineered for the unique pressures of ship agency work:
Role-Based Views
The Manager sees the timeline, the Operator sees the documents, the Accountant sees the costs.
Offline Capability
Critical information accessible even with spotty port-side connectivity.
Global & Local
Works seamlessly across time zones and port-specific procedures.
Ready to Command Your Operations?
Join forward-thinking agencies who have turned SKARP into their competitive advantage.
Schedule a Personalized Demo
See how SKARP can streamline your specific workflow. We’ll map a live port call to our platform in a 60-minute session.
SKARP Port Call Management System. Because every minute in port counts.